Rector's honorary patronage

Applications must be submitted at least four weeks before the planned event, counting from the date of receipt. Applications sent or submitted after this deadline will not be considered.

How to apply for patronage?
 

1. Applicants are invited to read the detailed rules for granting patronage available on our website.
2. Applicants are required to complete the relevant application form. Failure to include any of the following information in the application will result in the application being rejected. The application should include the following:
   • precise information about the planned event and its purpose,
   • the date of the event and, in the case of continuous projects (e.g. competitions), the schedule of the undertaking,
   • precise information on guests to attend the event, particularly if participants representing the business community or politics are expected to attend,
   • promotional benefits for SGH arising from the Rector’s patronage over the initiative,
   • description of the promotional plan for the event (the use of advertising media, website) – a precise description will allow us to provide SGH logos appropriate for the advertising media to be used,
   • information on all other patrons of the event (institutions, sponsors, media),
   • information on the event organiser,
   • full name, title and precise contact details of the person responsible for the coordination of the event, and a handwritten signature.
3. The completed application form should be submitted to the Rector’s Office or sent it by post. The application form is intended to streamline the procedure of applying for honorary patronage. However, applicants may apply for honorary patronage using their own letters, printed on the letterhead of the event organiser. In the latter case, the application must contain all the required information. Printed application and all appendices should be dual-sided.
4. The applicant who signs the request for honorary patronage declares that they have familiarised themselves with the rules of the SGH Rector’s honorary patronage rules.
5. After obtaining the consent of His Magnificence the Rector of SGH, the applicant will receive the relevant information from the SGH Promotion Team and then the appropriate SGH logotypes will be e mailed to the address specified in the application.
6. Once the SGH logotypes have been inserted in the draft materials promoting the event, the drafts should be e mailed to the Promotion Team for approval at: promocja@sgh.waw.pl.
7. Once an approval has been granted, the successful applicant can proceed with the printing of promotional materials with the SGH logo and the publication of the SGH logo on the website of the initiative concerned.
8. Once an initiative received the honorary patronage of the SGH Rector, the organisers have the right to mention this fact in all correspondence related to the organisation of the event, e.g. when seeking sponsors or other patrons.

General information

1. The patronage of the Rector of SGH Warsaw School of Economics over an event is an honourable distinction which emphasises the special nature of the undertaking but does not imply any declaration of financial or organisational support for the event.
2. Honorary patronage cannot be granted to events which require participants to pay a fee.
3. The Rector reserves the right to engage in substantive consultations about the event to be covered by his honorary patronage, as well as to appoint speakers and individuals representing SGH at the event (e.g. SGH representatives to take part in a discussion panel).
4. For events taking place within SGH premises, the Rector reserves the right to make SGH premises available free of charge for the event.
5. The final decision concerning the patronage over an event is made by the Rector. In the case of student-driven initiatives, the Rector may delegate the decision on awarding honorary patronage to the Vice Rector for Teaching and Student Affairs. In that case, the initiative may receive the patronage of the Vice Rector.
6. Applicants are not entitled to appeal against refusal of patronage.
7. Patronage can only be requested by the main organiser of the event concerned.

Conditions for granting patronage

1. Requests for granting the Rector’s honorary patronage should be submitted to the Rector’s Office in writing on letterhead paper no later than four weeks before the planned event, counting from the date of receipt. Applications sent or submitted after this deadline will not be considered.
2. In the application, the applicant should demonstrate particular significance of the undertaking for SGH and the benefits arising for the university from the Rector’s honorary patronage over the initiative.
3. The organiser should use the application template.
4. Application for patronage should include the following elements:
   • precise information about the planned event and its purpose,
   • the date of the event and, in the case of continuous projects (e.g. competitions), the schedule of the undertaking,
   • precise information on guests to attend the event, particularly if participants representing the business community or politics are expected to attend,
   • promotional benefits for SGH arising from the Rector’s patronage over the initiative,
   • description of the promotional plan for the event (the use of advertising media, website),
   • information on all other patrons of the event (institutions, sponsors, media),
   • information on the event organiser,
   • full name, title and precise contact details of the person responsible for the coordination of the event, and a handwritten signature.
5. Failure to provide any of the foregoing details will result in the application being rejected.
6. In the case of events organised by SGH research and teaching staff, the request should be accompanied by a positive opinion from the Dean of the relevant SGH College.
7. In the case of an event organised by SGH student research groups, the request should be accompanied by a positive opinion of the group supervisor.
8. The Rector may delegate the decision on awarding honorary patronage to one of the Vice Rectors, who will decide to assume patronage over the event. In that case, the initiative may receive the patronage of the respective Vice Rector.
9. Both the Rector and the Vice Rectors may consult their decisions regarding patronage with the SGH Spokesperson.
10. The Rector may ask the applicant to provide additional information or clarifications, and may present conditions to be met before honorary patronage may be granted.
11. The decision on awarding or refusing honorary patronage to an initiative is communicated to the applicant in writing or electronically within 14 days from the application date.

Obligations and privileges attached to awarded patronage 

1. The applicant who receives approval for honorary patronage is obliged to make every effort to ensure that the event is conducted in accordance with the objectives set out in the application.
2. The organiser of an initiative which has been granted honorary patronage of SGH Rector undertakes to display SGH logotypes and information about the Rector’s honorary patronage over the initiative in all promotional materials related to the initiative, including conference materials and the media information package.
3. SGH logotypes are made available via e mail by the SGH Promotion Team. The organiser is obliged to submit the draft materials with the SGH logotypes to the Promotion Team for review and approval before publishing any such materials. Materials are presented for review and approved electronically via e mail.
4. The organiser undertakes to provide the promotional services mentioned in the application, otherwise the honorary patronage will be withdrawn.
5. SGH reserves the right to distribute promotional materials during events held under the honorary patronage of the SGH Rector.
6. The organiser of an initiative which has been granted the honorary patronage of the SGH Rector is entitled to refer to this fact in all documents related to the organisation of the initiative, e.g. when seeking sponsors or other patrons.

Withdrawal of patronage

The SGH Rector reserves the right to withdraw the decision on awarding honorary patronage to an initiative in justified cases. In particular, the Rector may withdraw from the decision to award honorary patronage in case the organiser carries out promotional activities for specific commercial services or products, especially in a format that could imply the Rector’s support for such products or services, or in case the initiative is organised for lobbying purposes.

The organiser will be informed of the withdrawal of patronage immediately, either in writing or via e mail.

If honorary patronage is withdrawn, the organiser undertakes to immediately discontinue the dissemination of information about the SGH Rector’s honorary patronage.

Rector’s Office – Organisational Unit
building G, room 145
al. Niepodległości 162
e-mail: rektorat@sgh.waw.pl