Required documents for undergraduate studies for international applicants

• signed form printed from the on-line registration system;
• ID card issued in the European Union or passport (for inspection only);
• Polish maturity certificate, or an equivalent foreign document, for instance secondary school leaving certificate or high school diploma (including a supplement, if applicable) entitling you to apply for admission to studies in the country (or in the education system) where your document was issued;
• A document confirming your knowledge of English – see the list of recognised documents confirming proficiency in English​. If you have a different English certificate, you may be asked to participate in an online interview during the admission process (no additional charges apply);
• Consent from the applicant’s parents or legal guardians (applicable to applicants who are under 18 years old) - template will be in the available in the internet registration system;
• Power of attorney (applicable to candidates who wish to appoint a representative for managing the admission process) - template will be available on the website.

In the case of non-Polish and non-EU educational documents (IB and EB diplomas excluded), you have to:

• legalise or apostille your certificate or diploma – read more about legalisation and apostille below;
• submit a sworn translation into Polish or English of your certificate or diploma (including its supplement - if applicable) – read more about accepted sworn translations below;
• submit a decision on recognition of your school-leaving certificate or diploma as soon as possible after your arrival to Poland (start this procedure as soon as you arrive in Warsaw - if aplicable) – read more about this procedure below.
  
  Please note that the school-leaving certificate recognition requirement does not apply to IB and EB diplomas, documents issued in EU or OECD/EFTA member states, as well as in China, Ukraine and Libya.
  Please note the documents should be submitted electronically through the Internet Registration System (‘document scans’ tab). In addition to that, after your arrival to SGH, you should present the original documents within the deadline specified in the decision on admission.

All documents issued in a language other than Polish or English should be submitted along with their sworn translation into Polish or English. A sworn translation can be done by:

• a sworn translator registered by the Polish Ministry of Justice;
• a sworn translator registered in any EU/EFTA/OECD member state;
• a consul of the Republic of Poland residing in the territory of the country where the document was issued.

Regular translations can be certified by one of the above bodies. Translations certified by a notary are not recognised. If you encounter any difficulties regarding translation of your documents, please contact the Admissions Office.

If your school leaving certificate or high school diploma was issued by a non-Polish or non-EU/OECD/EFTA institution, you need to legalise it or endorse it with an apostille. Your diploma may be legalised by:

• a consul of the Republic of Poland residing in the territory of the country where (or in the education system of which) the document was issued;
• education authorities of the country where (or in the education system of which) the document was issued;
• diplomatic representation or consular office of the country where (or in the education system of which) the document was issued, accredited in any EU or EFTA/OECD member state.

If a country in which a given document was issued is a party to The Hague Convention of 5 October 1961, legalisation is replaced by an apostille. The list of countries which signed to The Hague Convention can be found on

• HCCH website

Such a procedure is conducted by Polish education offices, including the Education Office in Warsaw. Secondary school-leaving documents issued in EU or OECD/EFTA member states, in China, Ukraine and Libya, as well as IB and EB diplomas, are recognised based on provisions of the Polish law and/or international agreements, therefore no additional recognition procedure is required.

In the case of non-Polish and non-EU educational documents (IB and EB diplomas excluded), you have to apply for a decision on recognition of your school-leaving certificate or diploma before your arrival to Poland. ​​The decision of the Polish Superintendent will have to be submitted together will all relevant documents, when applying for a student’s visa.

Why do I need it?

If your foreign school diploma was not issued in the European Union, European Economic Area (EEA) or OECD, you have to recognize it in Poland. The body competent with respect to the proceedings for the recognition of a school certificate or other document issued abroad is the Education Superintendent (kurator oświaty).  

Legal basis: Article 93 and Article 93 a-h of Polish Education Act of 7th September 1991 (t.j. Dz.U. z 2020 r., poz. 1327) and a Decree of the Minister of National Education

How do I do that?

Please go to the education superintendent’s website in English (adress is below). You will find there a list of required documents and the contact details. You will need to translate your high school diploma, transcript and the eligibility letter into Polish. Your documents should be legalized too (with an apostille or consular/ministerial stamp)

When and where do I submit the decision on recognition?

You need to deliver it to the Dean’s Office for undergraduate studies within the deadline indicated on your decision on admission.

I do not have one of the required documents or the legalization. What do I do?

You simply need to obtain it from your country. If that means missing the deadline you need to write a petition to our Rector and ask him to extend it. You can write a petition by hand or on your computer but pleased hand sign it. The petition should be submitted in room 58 (kancelaria główna).  

What is the eligibility letter?

It is a document with confirmation that your high school leaving certificate officially entitles you to enter tertiary (university) education in the country where you graduated from high school. 

For more information, please go to the:

• Education SUPERINTENDENT Office in Warsaw