Information from the Dean of Bachelor's Studies

In reference to § 39.12 of Rules and Regulations in force from 1st of October 2021 I determine the rules for the organization of defences.

1. Bachelor thesis defences are held on site on date and in room indicated by the Dean’s office.
2. Final deadline for submitting the bachelor thesis is the last day of second term of exam session in the semester, in which the bachelor seminar is realized (§38.6 of Rules and Regulations).
3. A prerequisite for the student’s participation in defences in July is submitting the bachelor thesis until 31st of May. If the deadline falls on a weekend of public holiday the thesis should be submitted no late than on the next working day after the deadline.
4. The date of submitting the thesis shall be the date on which the supervisor will upload the positive review in APD system.

With reference to §38.3 of Rules and Regulations I introduce the following rules concerning submitting the bachelor thesis:

1) The submission of the thesis is done by uploading it by the student to APD system and sending it for anti-plagiarism verification by the supervisor.

ATTENTION: scan of signed statement of author of bachelor thesis should be uploaded in separate file (in PDF form).

2) The student uploads the thesis to the APD system at the latest 3 working days before the end of the second term of exam session or the deadline for submitting the thesis indicated by the dean for students wishing to proceed to the defence in July.

3) After uploading the thesis to the APD system, the lecturer decides within 3 working days whether to accept the thesis (expressed by a positive review in the system) or reject it (expressed by a rejection of the thesis, non-acceptance of the anti-plagiarism report or a negative review of the supervisor).

4) After receiving the report from the anti-plagiarism test, the supervisor fills the review paper in APD system. After the review has been prepared, the supervisor sends an e-mail from the SGH account to obrony.licencjat@sgh.waw.pl which says “I accept as bachelor thesis” and indicating the proposed reviewer. In the e-mail title should be „supervisor XXXXX”, where XXXXX is the student’s number.

5) If the Rules and Regulations or Dean’s Instruction specify the latest deadline of submitting the thesis, it is deemed to have been met if the supervisor accepts the review in APD system before the deadline.

6) Within 7 days the latest from the moment the thesis is uploaded to the APD system, the student shall send an e-mail from the SGH e-mail address to obrony.licencjat@sgh.waw.pl  entitled “student XXXXX”, where XXXXX is the student’s number, giving the current telephone number, which is obliged to answer especially during the defence date, in case of technical problems on the part of the university.

The attachment to this e-mail are:  

• personal questionnaire, which can be downloaded from the website: personal questionnaire
• confirmation of payment for the diploma, paid by bank transfer to the individual account number from USOS,
• in case of extracurricular achievements, about which information is included in the diploma supplement – additionally filled annex available on the website statement of the student’s additional activity ​​​ and confirmation of particular achievements in the form of e-mails send by appropriate SGH units or scans of documents.  The total volume of the attachments shall not exceed 20 Mb.

7) The Dean’s office notifies the reviewer appointed by the Dean of a thesis waiting for the review. The reviewer fill the form in the APD system withing 15 days from the day of receiving the information.

8) After receiving the complete documentation and verifying the student’s completion of studies, the Dean’s office informs the supervisor, reviewer and student about the planned date of defence, no later than 7 days before its date by e-mail to the SGH e-mail address.

The instruction shall come into force on 27th September 2024 and shall remain in force until further notice. Thus, the previous  Instruction of the Dean of Bachelor Studies on submitting the bachelor thesis from 23rd October 2023 is no longer in effect.

With reference to § 23.5 of the Rules and Regulations the following rules are introduced:

1. In case of absence on an exam due to illness, a student wishing to apply for an additional date in an extended exam session is required to provide a medical exemption within three days, counting from the day following its issue.  In case of long-term exemptions issued more than three days before the beginning of the examination session, the exemption must be submitted up to the first day of the exam session included.

2. The medical exemption may be submitted to the DSL by the following means: 
 a. by sending a scan of it (only from an address in the SGH domain) to the Assistant,
 b. in person or with the assistance of a third party to the registry office during student service hours, 
 c. via the e-PUAP platform,
 d. by post. 
The exemption sent in accordance with points b) - d) should be accompanied by the name, surname, student number, year and mode of study and the name of the Assistant.

3. In case of failing a subject after the end of the 2nd term of exam session, a student who has provided a medical certificate in accordance with point 1 may apply for an additional examination date if the examination date set in the session schedule coincided with the date of the medical certificate. An additional examination date should be requested by completing the appropriate electronic application form available in the USOS system.

4. The prerequisite for exercising the right to an additional date is not to have taken any examination at SGH during the period of validity of the medical leave correctly reported in the Dean’s office.

5. When requesting approval for an additional examination date for reasons other than illness, reliable documentation must be provided by attaching scans or legible photographs of the documents justifying the request for an extended session to the USOS application.

The instruction comes into force as of 20.12.2024.

With reference to §23.6 and §23.8 of Rules and Regulations effective from 1st of October 2021 enabling the Dean of Bachelor studies to set an additional examination date in case of setting more than two exams on one day for a student or a clash of exam times between two exams, I introduce the following rules concerning additional examination dates:

For additional term of exam you need to apply on appropriate form, prepared and provided by Undergraduate Studies Office.

A. Case of the time clash of exams or setting more than two exams on one day

1. Students who have time clash of exams or those who have at least three exams on one day are entitled for additional term of exam in prolonged exam session. In case of overlapping times of exams it is assumed, that the student should take one of the colliding exams, and for others he can ask for prolonged exam session. In case of more than two on one day (without time clash) it is assumed, that the student should take two exams out of all and for others he can apply for additional term in prolonged exam session.
2. The condition for exercising the use of this entitlement is reporting before the first day of exam session (separately for first and second term of exam session) of the fact of collision or more than two exams in one day. Declaration can be made via e-mail with the address from SGH domain to the Dean’s office assistant or in writing (during office hours) submitting sufficient information to Dean’s office.
3. For additional term of exam you need to apply with electronic form in USOS or on appropriate form prepared and provided by Dean’s office, however applications submitted in USOS will be considered first.