suspected abuse of minors and to ensure their safety.
1. The University has in place a document “Standards for the Protection of Minors.”
2. The “Standards for the Protection of Minors” document includes:
- procedures for reporting suspicions and intervening, which set out step-by-step the action to be taken in the event of abuse of a minor or a threat to their safety by strangers, family members, University employees and peers;
- rules for the protection of minors’ personal data in the context of applying “Standards for the Protection of Minors” – these rules determine how information on minors is stored and shared; and rules for the protection of the minor’s image – these rules determine how it is recorded and shared;
- rules on minors’ access to the Internet and the protection of minors from harmful content;
- rules for a safe relationship between an employee of the University and a minor, specifying what behaviour is not permitted in contact with a minor.
3. Employees of the University, including students, doctoral students, volunteers and interns admitted to contact with minors shall be familiar with the contents of the document “Standards for the Protection of Minors.”
4. The provisions contained in the document “Standards for the Protection of Minors” shall apply to all employees, students, doctoral students, volunteers and interns of the University.
5. The Rector has appointed a person responsible for monitoring the implementation of the “Standards for the Protection of Minors” and the role and tasks of this person have been clearly defined.
6. The University has a designated person responsible for monitoring the security of the computer network.
7. A link to the full content of the “Standards for the Protection of Minors” can be found at:
Full content of the “Standards for the Protection of Minors”
INFORMATION ON THE RULES FOR THE PROCESSING OF YOUR PERSONAL DATA BY THE SGH
1. What exactly is personal data and what does its processing involve?
In short, it is information about you, such as your name, age, and phone number. Processing personal data covers all the activities we can perform with your data. This could be, for example, data collection (when you give us data such as your name or phone number).
2. Why do we inform you about the processing of your personal data?
Such an obligation arises from the provisions of the General Data Protection Regulation, or so-called GDPR. Thanks to GDPR, your data is better protected, secure and only used for specific purposes, as we describe later in this document.
3. Personal data controller – who is it and what do they do?
A controller is an entity that decides how your data will be processed and must keep it safe. The controller of your personal data is the SGH Warsaw School of Economics with its registered office at al. Niepodległości 162, 02-554 Warsaw.
4. Data Protection Officer
A Data Protection Officer is a person who has been appointed by the University to make sure that your data is well protected. This is a person who ensures that the processing is carried out in accordance with the law. If you have any questions or concerns about how we process your data, you can ask the Officer for help by sending an e-mail to: iod@sgh.waw.pl.
5. For what purpose and on what legal basis do we process your personal data?
Your personal data is processed in order to receive and analyse your report and to assist you if there would be a breach of the Standards for the Protection of Minors as adopted by the University. We process your personal data on the basis of the law which provides for the receipt of such reports:
- Article 6(1)(c) of GDPR in conjunction with the Act of 13 May 2016 on counteracting the threat of sexual offences and the protection of minors,
- Article 9(2)(c) of GDPR, if you provide us with information about yourself that is categorised as so-called sensitive data. Such data includes, but is not limited to, racial or ethnic origin, data on health, sexuality or sexual orientation.
6. How long will we process your data?
We will process your data throughout the period of retaining records related to your report, under the terms specified in our Standards for the Protection of Minors.
7. Recipients of data, that is, will anyone other than authorised University employees have access to your data?
Your personal data will not be shared with other parties unless:
- it is necessary to bring the matter to the attention of the competent authority (for example, the police) or to answer their questions,
- we only use the services of other entities after we have entered into a special agreement, which is called an entrustment agreement and obliges them to maintain confidentiality and ensure data security.
8. What rights do you have in relation to the processing of your personal data?
You have the right to access, rectify (for example, correct) and delete your personal data (where the law allows for this in a particular case), and to restrict processing (which results in data retention only).
9. Do you have to give us your data?
Yes, if you wish to report the matter – otherwise it will not be possible to clarify the matter under the terms of our Standards for the Protection of Minors.
10. What can you do if you have concerns about our processing of your personal data?
In such a case, you have the right to lodge a complaint with the institution that sees to it that personal data is protected, namely the President of the Personal Data Protection Office (UODO). You can also contact our Data Protection Officer beforehand, who is here to help you with any matter concerning your data.