Semester declarations are submitted within times specified by the Dean via USOSweb.
- Instructions on semester declarations, individual mode and enrolment in the bachelor seminar (in force from 20th December 2024)
With reference to § 3, 12 and 19 of Rules and Regulations, the following rules are introduced:
1. the student is obliged to submit a semester declaration for the following semester according to the schedule published on the Dean’s office website. Failure to submit the declaration may be treated as a failure to undertake studies and constitute grounds for removal from the list of students.
2. The student must first select the mandatory subjects for a given semester of study, in accordance with the sequence set by the Dean or the Curriculum Council of the relevant field of study. If a student fails to select mandatory subjects, the Dean has the right to interfere with the content of the declaration.
3. If a course is not offered, a student may apply for it on an individual mode basis by submitting an application in the USOS system within one month of the start of the semester. The application must be accompanied by the lecturer’s consent expressed in writing or in an email sent from the account in the SGH domain.
4. The selection of an bachelor seminar is mandatory by the end of the fifth semester of study, according to the announced enrolment schedule, and is done by the supervisor’s acceptance of the application in the USOS system. The bachelor seminar can be taken in the fifth or sixth semester of study.
5. Failure to choose a seminar in due time may result in the student being added to a supervisor designated by the dean.
6. In justified cases, it is possible to change the supervisor. In order to do this, student should submit an application in the USOS system with the consent of the current and new supervisor. A change of supervisor does not constitute a premise for requesting an extension of the deadline for submission of the Bachelor’s thesis.
The instruction comes into force on 20.12.2024
The subscription for Physical Education classes are held in separate declaration (CWFiS), and subscriptio to languages is held directly by the Foreign Language Centre CNJO.
According to the Rules and Regulations of Studies 30 ECTS is required to clear the semester. Detailed information about the binding plan of studies can be found on the website STUDY PLAN.
Schedule of semester declaration for winter semester 2025/2026 (not applicable to first semester students)
- Stage 1 for students declaring course - preferences
6 May 2025 (Tuesday) 10.00 a.m. – 12 May 2025 (Monday) 10.00 a.m.
The aim of this stage of declarations is to assess the number of students wishing to enroll on any given course. The data collected determine whether the course will be launched or not. The rules of starting classes are governed by the Rector’s Order No. 61 of 11 August 2021 on group size limits for particular types of teaching and the rules for accounting for certain classes.
ATTENTION: Until the preference stage is closed, you can freely change the contents of the cart, that is add and remove subjects from it. However, please note that once the preference stage is closed, it will not be possible to unsubscribe from mandatory subjects (except in special cases of collisions).
23 June 2025 (Monday)
Publication of the preliminary schedule for winter semester 2025/20256 on the Undergraduate Studies’ website.
- Stage 2 for students declaring course
Phase 1 – deletion of colliding courses and unsubscribing from non-mandatory courses
27 June 2025 (Friday) 10.00 a.m. – 30 June 2025 (Monday)10.00 a.m.
In the first phase of the second stage, it is possible to remove collisions between subjects and unsubscribe from non-mandatory subjects. The phase is available only to students who participated in the first stage of declaration (preferences).
CAUTION – unsubscribing from non-mandatory subjects is possible only in this phase of student declarations, while for compulsory classes, unsubscribing is possible only in special cases described in the instructions.
Courses that remain in your cart after phase 1 are obligatory to attend and pass next semester. Subscriptions for classes are binding during next stages nad there are no further chances to unsubscribe. Students who got enrolled on a course after the ‘preferences’ stage have a guaranteed place in the group unless there is a collision in the schedule.
At the same time the „Exchange” of subjects will take place, during which the change of exercise groups is possible.
During this phase it is not possible to sign up for any classes. Subscription to classes will take place in the next phases.
1 July 2025 (Tuesday) – 2 July 2025 (Wednesday)
Technical break – automatic deletion of colliding courses (Out of ‘collision’ courses - the mandatory ones will not be erased, however if both ‘collision’ courses are mandatory - both will be erased).
Phase 2 – subscription to the launched classes by students who participated in the first stage of declaration (preferences)
3 July 2025 (Thursday) 10.00 a.m. – 7 July 2025 (Monday) 10.00 a.m.
At this stage, it is possible to subscribe to the launched classes. If more people request to enroll in a class than the available limit of free places, a ranking will be carried out after this round, as a result of which the students with the highest ranking will be enrolled in the group. Therefore, it is worth thinking about the choice of groups - it may be better to make a request to join a group with fewer applicants and have a better chance that after the ranking the enrollment will not be canceled.
Until the close of the phase, it is possible to make requests for additions to groups and to withdraw them. After the phase closes, it will no longer be possible to unsubscribe from classes that remain in the cart.
8 July 2025 (Tuesday) 10.00 a.m. – 11 July 2025 (Friday) 10.00 a.m.
Technical break, ranking and group assignment.
Phase 3 – subscription to the launched classes where places are available
12 July 2025 (Saturday) 10.00 a.m. – 16 July 2025 (Wednesday) 10.00 a.m.
This phase is open to all students, including for the first time those who did not participate in the first stage of declaration (preferences). During the third phase, there is an opportunity to add to the launched classes as seats are available (first-come, first-served principle).
At the same time there will be an “Exchange” of subjects.
Until the end of the phase, it is possible to add to and unsubscribe from classes declared during the phase. After the end of the phase, it is not possible to unsubscribe from classes that remain in the cart.
25 July 2025 (Friday)
Publication of schedule for winter semester 2025/2026 on the Undergraduate Studies’ website.
- Stage 3 for students declaring course
27 September 2025 (Saturday) 10.00 a.m. – 29 September 2025 (Monday) 10.00 a.m.
During this stage, there is an opportunity to add to the launched classes, as seats are available (first-come, first-served principle). It is not possible to unsubscribe from subjects declared at earlier stages.
- Extra stage dedicated to all students; opportunity to apply for teacher’s consent to join a class
4 October 2025 (Saturday) 10.00 a.m. – 7 october 2025 (Tuesday) 10.00 a.m.
At this stage, it is possible to submit a request to be added to the class. If there are vacancies in the group, requests will be accepted automatically. On the other hand, if the limit of places has been exhausted, it is necessary for the lecturer to confirm admission to the group in the USOS system by 8 October 2025.
- Rules for assignment to courses and groups
Assignment to classes is made taking into account the ranking position resulting from the bonus table and, when it is possible to determine, from the cumulative average of study or enrollment points. Rankings are created independently for each subject. Assignments are made in order from basic subjects, through majors and subjects related to the major, and finally elective subjects. If there is a collision of subjects preferred by a student, another class group (identified on the basis of aggregated preferences of all students) with available seats is selected.
Bonuses:
- the course in English, student of studies conducted in English - 10.0
- a student of double diploma programme - 20.0
- an exchange student - 18.0
- mandatory course at the assumed stage of the student - 10.0
- mandatory course on a cycle later than the assumed student stage - 5.0
- mandatory course on a cycle earlier than the assumed student stage - 10.0
- the assumed semester of the student is the first semester - 1.0
- the assumed semester of the student is the second semester - 2.0
- the assumed semester of the student is the third semester - 4.0
- the assumed semester of the student is the fourth semester - 6.0
- the assumed semester of the student is the fifth semester - 8,0
- the assumed semester of the student is the sixth semester - 10,0
- random differentiating number of students with the same characteristics on the ranking list (per course) - (0,0;1,0>
- One-time unsubscription
16 October 2025 (Thursday) 10.00 a.m. – 3 November 2025 (Monday) 10.00 a.m.
According to §23.12 of the Rules and Regulations, it is possible to unsubscribe from optional classes once. The application submitted by the system will be verified by 7 November 2025 (Friday).
Rules for withdrawal from classes:
- You can only withdraw from courses that are not mandatory, which means that you cannot withdraw from basic courses, major courses, languages and Physical Education classes. In addition, you cannot withdraw from repeated courses.
- Each of the courses available in the form is described in a way that suggests whether it is possible to unsubscribe from it or not. However, due to the different status of the same courses for individual students (related to different fields of study, etc.), the above-mentioned information should be treated only as an indication requiring verification (i.e. checking with an individual program and study plan).
- In the form, the student has the opportunity to choose only one course.
- The choice of the course made by the student is recorded in the database. However, during the period when the form is available, it is possible to change the decision and choose another course from the list or completely withdraw the request.
- In the case of courses starting in the middle of the semester, it will not be possible to withdraw electronically (i.e. you will have to submit an application with a request to unsubscribe; the application should refer to §23.12 of Rules and Regulations).
- After the deadline to submit the request, the Dean after verification of the applications makes the decision. Indicating the subject and submitting the request for unsubscription in the system is not tantamount to accepting the application.
- If the decision to withdraw from a given course is positive, then the annotation “Course deleted” will appear in the “Decision” column (otherwise the annotation “Application rejected” will appear).
- Subscription for Bachelor’s Seminar
Subscription for Bachelor’s Seminar for winter 2025/2026
22 June 2025 (Monday) 10.00 a.m. – 30 September 2025 (Tuesday) till the end of day.
The request to join a seminar group needs your Supervisor’s consent in the USOS system by 7 October 2025 till the end of day.
Subscription for Bachelor’s Seminar for spring 2024/2025
28 October 2025 (Tuesday) 10.00 a.m. – 20 February 2026 (Friday) till the end of day.
The request to join a seminar group needs your Supervisor’s consent in the USOS system by 27 February 2026 till the end of day.
Schedule of semester declaration for winter semester 2025/2026 - for students of first semester of studies
- Request for transferring grades previously obtained in SGH
First round
26 August 2025 (Tuesday) 10:00 a.m. - 4 September 2025 (Thursday) 10:00 a.m.
Second round
16 September 2025 (Tuesday) 10:00 a.m. - 30 September 2025 (Tuesday) 10:00 a.m.
Submission through the system of applications for the recognition of grades by first-semester re-recruited students (those who want to transfer grades obtained during previous studies at SGH).
- Stage 1 for students declaring course - preferences
29 August (Friday) 10.00 a.m. – 3 September 2025 (Wednesday) 10.00 a.m.
The aim of this stage of declarations is to assess the number of students wishing to enroll on any given course. The data collected determine whether the course will be launched or not. The rules of starting classes are governed by the Rector’s Order No. 61 of 11 August 2021 on group size limits for particular types of teaching and the rules for accounting for certain classes.
ATTENTION: Until the preference stage is closed, you can freely change the contents of the cart, that is add and remove subjects from it. However, please note that once the preference stage is closed, it will not be possible to unsubscribe from mandatory subjects (except in special cases of collisions).
During this stage it is possible to declare only the madatory subjects for first semester (STUDY PLAN, INFORMATION FOR THE FIRST YEAR STUDENTS).
- Stage 2 for students declaring course
Phase 1 – deletion of colliding courses
17 September 2025 (Wednesday) 10.00 a.m. – 18 September 2025 (Thursday)10.00 a.m.
In the first phase of the second stage, it is possible to remove collisions between subjects. The phase is available only to students who participated in the first stage of declaration (preferences).
CAUTION – it is not possible to unsubscribe from mandatory subjects.
Courses that remain in your cart after phase 1 are obligatory to attend and pass next semester. Subscriptions for classes are binding during next stages nad there are no further chances to unsubscribe. Students who got enrolled on a course after the ‘preferences’ stage have a guaranteed place in the group unless there is a collision in the schedule.
At the same time the „Exchange” of subjects will take place, during which the change of exercise groups is possible.
During this phase it is not possible to sign up for any classes. Subscription to classes will take place in the next phases.
18 September 2025 (Thursday) – 19 September 2025 (Friday)
Technical break – automatic deletion of colliding courses
Phase 2 – subscription to the launched classes by students who participated in the first stage of declaration (preferences)
20 September 2025 (Saturday) 10.00 a.m. – 23 September 2025 (Tuesday) 10.00 a.m.
This phase is open to all students, including for the first time those who did not participate in the first stage of declaration (preferences). During the third phase, there is an opportunity to add to the launched classes as seats are available (first-come, first-served principle).
At the same time there will be an “Exchange” of subjects.
Until the end of the phase, it is possible to add to and unsubscribe from classes declared during the phase. After the end of the phase, it is not possible to unsubscribe from classes that remain in the cart.
During this phase only mandatory subjects for first semester will be available for subscription.
25 September 2025 (Thursday)
Publication of schedule for winter semester 2025/2026 on the Undergraduate Studies’ website.
- Stage 3 for students declaring course
27 September 2025 (Saturday) 10.00 a.m. – 29 September 2025 (Monday) 10.00 a.m.
During this stage, there is an opportunity to add to the launched classes, as seats are available (first-come, first-served principle). It is not possible to unsubscribe from subjects declared at earlier stages.
- Extra stage dedicated to all students; opportunity to apply for teacher’s consent to join a class
4 October 2025 (Saturday) 10.00 a.m. – 7 october 2025 (Tuesday) 10.00 a.m.
At this stage, it is possible to submit a request to be added to the class. If there are vacancies in the group, requests will be accepted automatically. On the other hand, if the limit of places has been exhausted, it is necessary for the lecturer to confirm admission to the group in the USOS system by 8 October 2025.
- Rules for assignment to courses and groups
Assignment to classes is made taking into account the ranking position resulting from the bonus table and, when it is possible to determine, from the cumulative average of study or enrollment points. Rankings are created independently for each subject. Assignments are made in order from basic subjects, through majors and subjects related to the major, and finally elective subjects. If there is a collision of subjects preferred by a student, another class group (identified on the basis of aggregated preferences of all students) with available seats is selected.
Bonuses:
- the course in English, student of studies conducted in English - 10.0
- a student of double diploma programme - 20.0
- an exchange student - 18.0
- mandatory course at the assumed stage of the student - 10.0
- mandatory course on a cycle later than the assumed student stage - 5.0
- mandatory course on a cycle earlier than the assumed student stage - 10.0
- the assumed semester of the student is the first semester - 1.0
- the assumed semester of the student is the second semester - 2.0
- the assumed semester of the student is the third semester - 4.0
- the assumed semester of the student is the fourth semester - 6.0
- the assumed semester of the student is the fifth semester - 8,0
- the assumed semester of the student is the sixth semester - 10,0
- random differentiating number of students with the same characteristics on the ranking list (per course) - (0,0;1,0>
- One-time unsubscription
16 October 2025 (Thursday) 10.00 a.m. – 3 November 2025 (Monday) 10.00 a.m.
According to §23.12 of the Rules and Regulations, it is possible to unsubscribe from optional classes once. The application submitted by the system will be verified by 7 November 2025 (Friday).
Rules for withdrawal from classes:
- You can only withdraw from courses that are not mandatory, which means that you cannot withdraw from basic courses, major courses, languages and Physical Education classes. In addition, you cannot withdraw from repeated courses.
- Each of the courses available in the form is described in a way that suggests whether it is possible to unsubscribe from it or not. However, due to the different status of the same courses for individual students (related to different fields of study, etc.), the above-mentioned information should be treated only as an indication requiring verification (i.e. checking with an individual program and study plan).
- In the form, the student has the opportunity to choose only one course.
- The choice of the course made by the student is recorded in the database. However, during the period when the form is available, it is possible to change the decision and choose another course from the list or completely withdraw the request.
- In the case of courses starting in the middle of the semester, it will not be possible to withdraw electronically (i.e. you will have to submit an application with a request to unsubscribe; the application should refer to §23.12 of Rules and Regulations).
- After the deadline to submit the request, the Dean after verification of the applications makes the decision. Indicating the subject and submitting the request for unsubscription in the system is not tantamount to accepting the application.
- If the decision to withdraw from a given course is positive, then the annotation “Course deleted” will appear in the “Decision” column (otherwise the annotation “Application rejected” will appear).
Undergraduate Studies Office
al. Niepodległości 162
phone: +48 22 564 98 55
e-mail: dsl@sgh.waw.pl
Student’s Service – Undergraduate Studies Office